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REQUEST FOR QUOTATION (RFQ)

Solicitation no. SH – 091 – 15

The Department of Agriculture – Philippine Rural Development Project (DA-PRDP), invites interested suppliers to submit quotations/proposals for the hereunder requirement:

PRAS no. 0140 – N – 2015

Supply & delivery of various office furniture for PRDP NPCO at the 4th floor of the new DA building

1 Lot:

Item no. 1
Boat-shape conference table
– 3.00m L x 1.20m W x 0.74m H
– hi-pressure laminate tabletop with edgeband, special laminate finish
– with V-legs in duco finish
– with cable management
Quantity: 1 unit
Unit price: Php 50,000.00
Sub-total price: Php 50,000.00

Item no. 2
L-shape executive table
– 2.00m L x 0.70m D x 1.00m W x 0.45m D x 0.74m H
– 30mm thk hi-pressure laminate tabletop with edgeband, special laminate finish
– wooden legs & front panel in black duco finish
– with grommet
Quantity: 2 units
Unit price: Php 35,000.00
Sub-total price: Php 70,000.00

Item no. 3
Rectangular table “A”
– 1.50m L x 0.70m W x 0.74m H
– 30mm thk. hi-pressure laminate tabletop with edgeband, color off-white, with grommet
– wooden legs & front panel in off-white duco finish
Quantity: 1 unit
Unit price: Php 8,000.00
Sub-total price: Php 8,000.00

Item no. 4
Rectangular table “B”
– 1.20m L x 0.60m W x 0.74m H
– 30mm thk. hi-pressure laminate tabletop with edgeband, color off-white, with grommet
– wooden legs & front panel in off-white duco finish
Quantity: 11 units
Unit price: Php 6,000.00
Sub-total price: Php 66,000.00

Item no. 5
Center table
– 1.00m L x 0.60m W x 0.47m H
– glass top with tubular stainless steel legs/base
Quantity: 1 unit
Unit price: Php 20,000.00
Sub-total price: Php 20,000.00

Item no. 6
Side table
– 0.45m L x 0.45m W x 0.60m H
– glass top with tubular stainless steel legs/base
Quantity: 3 units
Unit price: Php 15,000.00
Sub-total price: Php 45,000.00

Item no. 7
High-back office chair with armrest (Executive)
– high-back swivel chair with armrest
– fabric upholstered with polypropylene back cover
– with direct tilting function
– with pneumatic seat-height adjustment
– 5-pronged fibergalss-reinforced nylon base w/ caster wheels w/ ANSI BIFMA quality test certificate
Quantity: 2 units
Unit price: Php 9,000.00
Sub-total price: Php 18,000.00

Item no. 8
Mid-back office chair with armrest
– mid-back swivel chair with armrest
– fabric upholstered with polypropylene back cover
– with direct tilting function
– with pneumatic seat-height adjustment
– 5-pronged fibergalss-reinforced nylon base w/ caster wheels w/ ANSI BIFMA quality test certificate
Quantity: 26 units
Unit price: Php 7,500.00
Sub-total price: Php 195,000.00

Item no. 9
Low-back office chair with armrest
– low-back swivel chair with armrest
– fabric upholstered with polypropylene back cover
– with direct tilting function
– with pneumatic seat-height adjustment
– 5-pronged fibergalss-reinforced nylon base w/ caster wheels w/ ANSI BIFMA quality test certificate
Quantity: 120 units
Unit price: Php 6,000.00
Sub-total price: Php 720,000.00

Item no. 10
Low-back office chair without armrest
– low-back swivel chair without armrest
– fabric upholstered with polypropylene back cover
– with direct tilting function
– with pneumatic seat-height adjustment
– 5-pronged fibergalss-reinforced nylon base w/ caster wheels w/ ANSI BIFMA quality test certificate
Quantity: 29 units
Unit price: Php 5,200.00
Sub-total price: Php 150,800.00

Item no. 11
Hydraulic stool
– 3″ foam cushion swivel PU faux leather seat with 5 caster wheels
Quantity: 16 units
Unit price: Php 2,500.00
Sub-total price: Php 40,000.00

Item no. 12
L-shape sofa without armrest
– Seat D 54cm x Seat W 150cm x Seat H 40cm
– Back H 35cm, Overall H 75cm
– fabric upholstered
Quantity: 1 unit
Unit price: Php 20,000.00
Sub-total price: Php 20,000.00

Item no. 13
3-seater sofa with armrest
– Seat D 54cm x Seat W 186cm x Seat H 40cm
– Back H 35cm, Overall H 75cm
– fabric upholstered
Quantity: 1 unit
Unit price: Php 15,000.00
Sub-total price: Php 15,000.00

Item no. 14
2-seater sofa with armrest
– Seat D 54cm x Seat W 134cm x Seat H 40cm
– Back H 35cm, Overall H 75cm
– fabric upholstered
Quantity: 1 unit
Unit price: Php 10,000.00
Sub-total price: Php 10,000.00

Item no. 15
Single-seater sofa with armrest
– Seat D 54cm x Seat W 82cm x Seat H 40cm
– Back H 35cm, Overall H 75cm
– fabric upholstered
Quantity: 2 units
Unit price: Php 8,500.00
Sub-total price: Php 17,000.00

Item no. 16
Console cabinet
– 1.20m L x 0.40m W x 0.75m H
– wooden cabinet in hi-pressure laminate finish with edgeband
– with 3 pull-out drawers & 2 sliding cabinet doors
Quantity: 2 units
Unit price: Php 15,000.00
Sub-total price: Php 30,000.00

Item no. 17
Upright steel cabinets set
– 0.90m L x 0.45m W x 1.80m total Height
– Composed of:
—— one (1) Top cabinet: 2-layer shelf with sliding glass doors
—— one (1) Bottom cabinet: 3-layer shelf w/ sliding metal doors
– steel sidings in powder-coated textured finish
– color: off-white
Quantity: 22 sets
Unit price: Php 20,000.00
Sub-total price: Php 440,000.00

Item no. 18
Lateral file drawer cabinet
– 0.90m L x 0.45m W x 1.06m H
– steel sidings in powder-coated textured finish
– 3-layer pull-out drawers with centralized lock
– color: off-white
Quantity: 11 units
Unit price: Php 15,000.00
Sub-total price: Php 165,000.00

Item no. 19
Mobile pedestal drawer cabinet (Type 1)
– 0.40m L x 0.56m W x 0.66m H
– steel sidings in powder-coated finish
– 3-layer drawers with centralized lock
– with file divider & pencil tray
– color: black
Quantity: 2 units
Unit price: Php 5,000.00
Sub-total price: Php 10,000.00

Item no. 20
Mobile pedestal drawer cabinet (Type 2)
– 0.40m L x 0.56m W x 0.66m H
– steel sidings in powder-coated finish
– 3-layer drawers with centralized lock
– with file divider & pencil tray
– color: off-white
Quantity: 146 units
Unit price: Php 4,500.00
Sub-total price: Php 657,000.00

Grand total Item nos .1 – 20: Php 2,746,800.00

Warranty: Two (2) years after complete installation of items.

Click here for reference photos of the various furniture.

INSTRUCTIONS:

1. Bidders are required to read the instructions and fill all the blanks properly. Please write legibly.

2. Bidders / Suppliers may submit alternate offer provided that the DA – PRDP SBAC’s official canvass form shall be filled out (with the offered brand, unit price, and total price), signed properly, and attached together with the Bidder’s / Supplier’s own canvass form. Non-compliance of the above-items shall result to the automatic disqualification of proposal.

3. Specifications herein provided are the minimum requirements of the DA-PRDP. Hence a bidder must not offer lower specifications than required.

4. Quotation(s) must include all kinds of taxes for the item(s) / services listed hereunder, including delivery charges.

5. Price quotation(s) submitted shall be valid for a period of THIRTY (30) days reckoned from the deadline for submission of quotations.

6. Cash Basis shall not be accepted. Terms of Payment: within – Thirty (30) days from delivery of item/s to be deposited to your company’s / firm’s Bank Account.

7. Quotation(s) / Proposal(s) shall be submitted by the End-user of the PRDP NPCO or the Supplier to the Office of the PRDP NPCO Procurement Unit / SBAC Secretariat, at the 2nd Floor, ITCAF Building, Elliptical Road, Diliman, Quezon City.

8. Only sealed canvasses shall be considered by the SBAC.

9. The bidders shall reflect the following information on the envelope:

a) Solicitation No.
b) PRAS No.
c) Name of Company / firm and its business address
d) Telephone Number

The SBAC shall not be responsible on the pre-emptive / premature opening of the proposal.

10. The bidder is required to affix his/her signature over printed name, across the flap of the sealed envelope. Non-compliance of which shall result to the automatic disqualification of proposal.

11. Awarding shall be done by LOT.

12. DEADLINE FOR SUBMISSION OF BIDS: June 25, 2015 at 5:00 pm.

13. Delivery Period / Effectivity Period: Thirty (30) to forty five (45) calendar days upon receipt of approved Purchase Order / Work Order.

14. Availability of Stocks: 60 days, reckoned from Instruction no.12.

15. Mandatory Requirements:

a) Certified True Copies of Valid Business Permit or its equivalent
b) BIR Certificate of Registration
c) PhilGEPS Certificate of Registration

The proposal shall be accompanied by the aforementioned documents, otherwise, non-submission of which shall result to automatic disqualification of proposal.

The Department of Agriculture assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of the quotation.

Note:
Interested Suppliers must download the Request For Quotation (RFQ) form from the PhilGEPS Bid Notice Abstract page. Click here for the PhilGEPS link.

Here’s the procedure on how to download the RFQ and design from the PhilGEPS page:

1. To order the Associated Component of this bid notice, please click the “Order” link.
2. Upon clicking the Order link, the Order Basket page will be displayed. To proceed the ordering of the document in the Order Basket page, click the “Continue” button.
3. The system will display the Order Confirmation page. To confirm the order, click the “Submit” button.
4. The Order Summary page will be displayed. To view or download the Associated Documents, click the Document Hyperlink under the Item column.
5. To return to the Bid Notice Abstract page, click the “Done” button.