Food, Venue, and Accommodation for the Conduct of VCA Activities : Orientation and Inception Meeting with the Technical Working Group (TWG) in the conduct of the National Rice VCA

Date Published: June 10, 2024
Please quote your government price/s including delivery charges, VAT or other applicable taxes, and other incidental expenses for the goods listed in Annex “A”.  Also, furnish us with descriptive brochures, catalogues, literatures and/or samples, if applicable.
If you are the exclusive manufacturer, distributor or agent in the Philippines for the goods listed in Annex “A”, please attach in your quotation a duly notarized certification to this effect.
Please accomplish and submit this form together with Annex “A” to the Office of the PRDP NPCO Procurement Unit/SBAC Secretariat, at the 4th Floor, New DA Building, DA Compound, Elliptical Road, Diliman, Quezon City or email at on or before  June 18, 2024 at 10:00 AM. For clarifications, you may contact DA-PRDP Procurement Unit at telephone nos. (02) 8928-8751 local 2878.
Terms and Conditions:
1. Specifications here in provided are the minimum requirements of the DA-PRDP. Hence a bidder must not offer lower specifications than required.
2. Bidders/Suppliers may submit alternate offer provided that the DA-PRDP SBAC’s official canvass form shall be filled out with the the offered brand/model (if applicable), unit price, and total price, signed properly, and attached together with the Bidder’s/Supplier’s own canvass form.
3. Quotations may be submitted by letter, facsimile, or by electronic means.
4. Award shall be made on per: Item Basis Total Quoted Price Lot Basis
5. Quotation validity shall not be less than: Thirty (30) days
6. Terms of Delivery July 3-5, 2024
7. Place of Delivery: Metro Manila
8. Terms of Payment: Within 30 working days upon completion of delivery /Service and receipt of SOA/Billing Statement/ Invoice/DR
9. Liquidated Damages/Penalty: (1/10) of one percent for everyday of delay shall be imposed
10. In case of discrepancy between unit cost and total cost, unit cost shall prevail.
Mandatory Requirements
a)    Mayor’s Permit
b)    BIR Certificate of Registration
c)    PhilGEPS Certificate of Registration/ Printable PhilGEPS Membership Account
d.)   Notarized/Unnotarized Affidavit of Undertaking (notarized affidavait of undertaking shall be submitted after award of contract and prior to payment)
VCA Activities : Orientation and Inception Meeting with the Technical Working Group (TWG) in the conduct of the National Rice VCA
85 pax Date: July 3-5, 2024 2,400.00        612,000.00
Venue: Metro Manila
Food: Full board meals for Three (3) days
Buffet: Breakfast, Lunch & Dinner
         (Viands: 1-vegetable, 2-pork/chicken/beef/fish) with beverage, drinks and dessert
         Plated AM/PM Snack: Noodles, Pasta, Sandwich, Pastries with
         Free flowing coffee and Tea
         Double to Triple Sharing (separate beds)
Inclusions/Conference Set Up on the Use of Function Room:
         3-4 Breakout Rooms
Announcement Board: VCA Activities : Orientation and Inception Meeting with the Technical     Working Group (TWG) in the conduct of the National Rice VCA
        4-5 person per table (with secretariat table at the back)
        Notepads and Pencils/Pen for 85 pax
        Projector Table
        Philippine flag
        Whiteboard and whiteboard markers, Pens and Papers
Engineering Requirements:
       3-4 wireless microphones
       2 LCD Projector and White Screen
       Extension cords (atleast 5 pcs)
       Strong internet connection (atleast 100 mbps)
       Sound system
       On call technician




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RFQ PRAS 2024-148

Affidavit of Undertaking



Grand Total



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