REQUEST FOR QUOTATION – Food, Venue and Accommodation for the Conduct of PRDP I-REAP Project Implementation Review and Workshop, and 25th National I-REAP Coordination Meeting (SH-031-2024 &PRAS NO. 2024-057)
Date Published: April 23, 2024
| Sir/Madam: | ||||||||||||||||||||||||||||||||||||||
| Please quote your government price/s including delivery charges, VAT or other applicable taxes, and other incidental expenses for the goods listed in Annex “A”. Also, furnish us with descriptive brochures, catalogues, literatures and/or samples, if applicable. | ||||||||||||||||||||||||||||||||||||||
| If you are the exclusive manufacturer, distributor or agent in the Philippines for the goods listed in Annex “A”, please attach in your quotation a duly notarized certification to this effect. | ||||||||||||||||||||||||||||||||||||||
| Please accomplish and submit this form together with Annex “A” to the Office of the PRDP NPCO Procurement Unit/SBAC Secretariat, at the 4th Floor, New DA Building, DA Compound, Elliptical Road, Diliman, Quezon City or email at prdpsbacsec@gmail.com on or before April 23, 2024 at 9am. For clarifications, you may contact DA-PRDP Procurement Unit at telephone nos. (02) 8928-8751 local 2878. | ||||||||||||||||||||||||||||||||||||||
| Terms and Conditions: | ||||||||||||||||||||||||||||||||||||||
| 1. | Specifications here in provided are the minimum requirements of the DA-PRDP. Hence a bidder must not offer lower specifications than required. | |||||||||||||||||||||||||||||||||||||
| 2. | Bidders/Suppliers may submit alternate offer provided that the DA-PRDP SBAC’s official canvass form shall be filled out with the the offered brand/model (if applicable), unit price, and total price, signed properly, and attached together with the Bidder’s/Supplier’s own canvass form. | |||||||||||||||||||||||||||||||||||||
| 3. | Quotations may be submitted by letter, facsimile, or by electronic means. | |||||||||||||||||||||||||||||||||||||
| 4. | Award shall be made on per: | Item Basis | √ | Total Quoted Price | Lot Basis | |||||||||||||||||||||||||||||||||
| 5. | Quotation validity shall not be less than: | Thirty (30) days | ||||||||||||||||||||||||||||||||||||
| 6. | Terms of Delivery | May 14-17, 2024 | ||||||||||||||||||||||||||||||||||||
| 7. | Place of Delivery: | Region VI | ||||||||||||||||||||||||||||||||||||
| 8. | Terms of Payment: | Within 30 working days upon completion of delivery /Service and receipt of SOA/Billing Statement/ Invoice/DR | ||||||||||||||||||||||||||||||||||||
| 9. | Liquidated Damages/Penalty: | (1/10) of one percent for everyday of delay shall be imposed | ||||||||||||||||||||||||||||||||||||
| 10. | In case of discrepancy between unit cost and total cost, unit cost shall prevail. | |||||||||||||||||||||||||||||||||||||
| 11. | Mandatory Requirements a) Mayor’s Permit b) BIR Certificate of Registration c) PhilGEPS Certificate of Registration/ Printable PhilGEPS Membership Account d.) Notarized/Unnotarized Affidavit of Undertaking (notarized affidavait of undertaking shall be submitted after award of contract and prior to payment) Failure to attach mandatory requirements could be basis for non – compliance. |
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| Food, Venue and Accommodation for the Conduct of PRDP I-REAP Project Implementation Review and Workshop, and 25th National I-REAP Coordination Meeting | |||
| Date: May 14-17, 2024 | |||
| Venue: Region VI | |||
| Food requirement: Full board meals for four (4) days | |||
| Buffet: Breakfast, Lunch and Dinner | |||
| Plated: AM & PM snacks | |||
| Room (accommodation) requirement: The rooms must be comfortable | |||
| (airconditioned and preferably with water heater in the bathroom). | |||
| Room sharing: Can be double, triple or quad sharing (individual bed) | |||
| Function room for 75 participants (no obstruction in the middle) | |||
| Inclusions: | |||
| White board with pens and eraser | |||
| Funtioning A/V equipment (LED wall/ projector and screens) | |||
| Sound system and wireless microphones (4-5 microphones) | |||
| High speed (at least 100 mbps) and reliable internet/Wi-Fi connection | |||
| Thunderbolt to VGA Adapter (compatible to Macbook air) | |||
| At least four (4) extension cords | |||
| Ballpens and papers for 75 participants | |||
| Philippine flag | |||
| Backdrop/ Tarpaulin | |||
| Free flowing brewed coffee, tea, choco drink | |||
Note:
Supplemental Bib Bulletin No. 1 –
Deadline for Submission of Quotation is extended until April 26, 2024 at 4PM
Supplemental Bib Bulletin No. 2 –
Deadline for Submission of Quotation is extended until April 30, 2024 at 1PM
