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TERMS OF REFERENCE (TOR) FOR CASH CLERK, I-SUPPORT

Terms of Reference – Cash Clerk

DUTIES AND RESPONSIBILITIES:

Reporting directly to the Administrative Unit Head/Alternate Unit Head and will be likewise be reporting to the Project Director and in close coordination with the Deputy Project Director. The Cash Clerk is expected to carry out the following task:

1. Verifies accuracy/completeness of approved vouchers/payrolls (as to DV#/ORS#/balanced for PRDP Fund Accounts;
2. Prepares list of creditors and Letter of Authority to debit for $ transfer to Peso Account;
3. Prepares Checks for all vouchers and payees and post/record on Cash Book;
4. Prepares on timely basis the Report of Check Issued (RCI) and Check Disbursement Report for submission to Accounting Unit and COA;
5. 5. Prepares Advice of Checks Issued and Cancelled for all vouchers and payees corresponding RCI for PRPD Accounts;
6. Assist the Cashier in preparing the Cash Position Report (for RPCO 7 duties);
7. Segregate vouchers for submission to Accounting Unit and COA;
8. Assist the Cashier in recording daily transaction to Cash Book and Check Register,
9. Maintains and indexes in the index card the creditors/payee of the project;
10. Prepares the daily corresponding Cash Disbursement Record (CDR) for said account and counter balances with each NCA control;
11. File Report of Checks;
12. Release Checks;
13. Keep and maintain files for CDRs safekeeping and future reference; and
14. Performs other functions as may be directed by the Deputy Project Director and/or

REQUIRED EDUCATION AND QUALIFICATION

A. Education and Relevant Experiences

1. Bachelor’s Degree in Business Administration, Accountancy, Public Finance and/or related course;
2. Preferably three (3) years experience in cashiering and/or related works; and
3. Preferably has experience working with Foreign Assisted Projects (FAPs);

B. Knowledge, Competencies and Skills

1. Must have knowledge of the cashiering processes and procedures of the Government of the Philippines, multilateral financial institutions (e.g. World Bank) as well as of technical;
2. Must be dependable and trustworthy and loyal;
3. Possess good communication skills (oral and written);
4. Has attended forty (40) hours relevant training/workshop/seminar;
5. Learn the principles of general maintenance work;
6. Maintain daily records;
7. Proficiency in computer skills (Microsoft Office);
8. Work with a team; and
9. Able to work under pressure.

OFFICIAL WORK STATION:

PRDP RPCO 7, DA-RFO 7 Complex, Highway Maguikay, Mandaue City

Prepared by:

(SGD.) MELQUIADES B. IBARRA
Administrative Unit Head, PRDP RPCO 7

Approved by:

(SGD.) ANGEL C. ENRIQUEZ, CESO III
Regional Executive Director, DA-RFO 7 &
Project Director, PRDP-RPCO 7
Other Information
Using this procurement method instead of Selection Based on Consultants Qualification.