Solicitation no. SH – 007 – 16

The Department of Agriculture – Philippine Rural Development Project (DA-PRDP), invites interested suppliers to submit quotations/proposals for the hereunder requirement:

PRAS no. 0020 – N – 2016

Activity : PRDP NPCO Finance Unit for Orientation Workshop for preparation of Interim
Financial Report for World Bank of NPCO/PSO/RPCO on February 9-11, 2016
Date : February 9 – 11, 2016
Venue : Clark Free Zone, Angeles, Pampanga

CATEGORY 1
Accommodation,Food and Venue
9 -11 February 2016 (3 days)
Quantity: 65 pax
Unit price: Php1,800.00 for per day
Sub-total price: Php351,000.00

Inclusive of FREE USE of:
-function room (preferably no obstruction in the center)
-Philippine flag
-LCD projector & 2pcs wide projection screen
-whiteboard, whiteboard markers, & eraser
-two (2) sets of microphones
-sound system
-strong & unlimited Wi-Fi internet connection good for the number of participants attending the event
-extension cords & electricity
-free tarpaulins: Welcome banner & backdrop showing name of activity, date, & venue
-free flowing coffee and candies
-free pen & writing pad for each participant

CATEGORY 2
Customized PRDP Finance Jacket
Quantity: 65 pieces
Unit price:Php500.00
Sub-total price:Php32,500.00
(please see design)

CATEGORY 3
Bus Rental
Quantity: 1 unit
Unit price:Php50,000.00
Sub-total price:Php50,000.00

-Inclusive of Toll fees, Driver and Fuel
-Pick- up at Department of Agriculture (DA) Office and drop off at Venue on 09 February 2016
-Pick-up at venue and drop off at Department of Agriculture (DA) on 11 February 2016
-60 Persons capacity
Grand total price: Php433,500.00

INSTRUCTIONS:
1. Bidders are required to read the instructions and fill all the blanks properly. Please write legibly.

2. Bidders/Suppliers may submit alternate offer provided that the DA-PRDP SBAC’s official canvass form shall be filled out (with the offered brand, unit price, and total price), signed properly, and attached together with the Bidder’s / Supplier’s own canvass form. Non-compliance of the above-items shall result to the automatic disqualification of the proposal

3. Specifications herein provided are the minimum requirement of the DA-PRDP. Hence a bidder must not offer lower specifications than required.

4. Quotation/s must include all kinds of taxes for the item(s)/services listed hereunder, including delivery charges.

5. Price quotation(s) submitted shall be valid for a period of THIRTY (30) days reckoned from the deadline of submission of quotations.

6. Cash shall not be accepted. Terms of Payment within – Thirty (30) days from delivery of item/s to be deposited to your company’s / firm Bank Account

7. Quotation(s) / Proposal(s) shall be submitted by the End-user of the PRDP NPCO or the Supplier to the Office of the PRDP NPCO Procurement Unit / SBAC Secretariat, at the 4th Floor, DA New Building, Department of Agriculture, DA Compound, Elliptical Road, Diliman, Quezon City.

8. Only sealed canvasses shall be accepted by the SBAC.

9. The bidder shall reflect the following information on the envelope:
a) Solicitation No.
b) PRAS No.
c) Name of Company / firm and its address
d) Telephone Number

The SBAC shall not be responsible on the pre-emptive / premature opening of the proposal

10. The bidder is required to affix his/her signature over printed name across the flap of the sealed envelope. None compliance of which shall result to the automatic disqualification of proposal.

11. Awarding shall be done by CATEGORY.

12. DEADLINE FOR SUBMISSION OF BIDS: January 20, 2016 at 12:00NN.

13. Delivery Period / Effectivity Period: Seven (7) working days upon receipt of approved Purchase Order / Work Order

14. Availability of Stocks: 60 days, reckoned from Instruction No. 12.

15. Mandatory Requirements:
a) Copy of Valid Business Permit or its equivalent
b) BIR Certificate of Registration
c) PhilGEPS Certificate of Registration

The proposal shall be accompanied by the aforementioned documents, otherwise, non-submission of which shall result to automatic disqualification of proposal

The Department of Agriculture assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of the quotation.

Note:
Interested Suppliers must download the attached document. Here’s the procedure on how to download the attached document.

1. To order the Associated Component of this bid notice, please click the “Order” link.
2. Upon clicking the Order link, the Order Basket page will be displayed. To proceed the ordering of the document in the Order Basket page, click the “Continue” button.
3. The system will display the Order Confirmation page. To confirm the order, click the “Submit” button.
4. The Order Summary page will be displayed. To view or download the Associated Documents, click the Document Hyperlink under the Item column.
5. To return to the Bid Notice Abstract page, click the “Done” button.

Note:

Interested Suppliers must download the attached documents from the PhilGEPS Bid Notice Abstract page.

Click here.