SH-048-16 Accommodation, Food and Venue, Training Kit & Bus Rental for the National Coordination Meeting and Orientation on Standards and Requirements for I-REAP Civil Works
REQUEST FOR QUOTATION (RFQ)
Solicitation no. SH – 048 – 15
The Department of Agriculture – Philippine Rural Development Project (DA-PRDP), invites interested suppliers to submit quotations/proposals for the hereunder requirement:
PRAS no. 0102 – N – 2016
Activity : National Coordination Meeting (June 27-29, 2016) and
Orientation on Standards and Requirements for I-REAP Civil Works (June 30-July 1, 2016)
Venue : Region IV – A
CATEGORY 1
Accommodation, Food and Venue
Venue: Region IV-A
1. National Coordination Meeting (June 27-29, 2016) Region IV-A
Quantity: 65 pax
Unit price: Php 1,800.00 per pax for 3 days
Sub-total price: Php351,000.00
2. Orientation on Standards and Requirements for I- REAP Civil Works (June 30-July 1, 2016)
Quantity: 74 pax
Unit price: Php 1,800.00 per pax for 2 days
Sub-total price: Php266,400.00
Total Price for Category 1: Php617,400.00
CATEGORY 2
Training Kit (Backpack)
-Backpack (Size: 15 inches; width:13 inches; length:6 inches)
-Two (2) Compartment
-With Handle
-With Side Pocket
-Color : Black
-Materials: Plastic
(see attached design)
Quantity: 90 pax
Unit price: Php 500.00
Sub-total price: Php45,000.00
CATEGORY 3
Bus Rental
1. National Coordination Meeting (June 27-29, 2016)
-Includes driver and fuel
-Pick-up at DA Central and drop off at venue on June 27, 2016
-Pick up at Venue and drop off at DA Central on June 29, 2016
-50 Persons capacity excluding driver
Quantity: 1 unit
Unit price: Php30,000.00
Sub-total price: Php30,000.00
2.Orientation on Standards and Requirements for I- REAP Civil Works (June 30-July 1, 2016)
-Includes driver and fuel
-Pick-up at DA Central and drop off at venue on June 30, 2016
-Pick up at Venue and drop off at DA Central on July 01, 2016
-50 Persons capacity excluding driver
Quantity: 1 unit
Unit price: Php30,000.00
Sub-total price: Php30,000.00
Total Price for Category 3: Php60,000.00
GRAND TOTAL:Php722,400.00
INSTRUCTIONS:
1.Bidders are required to read the instructions and fill all the blanks properly. Please write legibly.
2.Bidders / Suppliers may submit alternate offer provided that the DA – PRDP SBAC’s official canvass form shall be filled out (with the offered brand, unit price, and total price), signed properly, and attached together with the Bidder’s / Supplier’s own canvass form. Non-compliance of the above-items shall result to the automatic disqualification of proposal.
3.Specifications herein provided are the minimum requirements of the DA-PRDP. Hence a bidder must not offer lower specifications than required.
4.Quotation(s) must include all kinds of taxes for the item(s) / services listed hereunder, including delivery charges.
5.Price quotation(s) submitted shall be valid for a period of THIRTY (30) days reckoned from the deadline for submission of quotations.
6.Cash Basis shall not be accepted. Terms of Payment: within – Thirty (30) days from delivery of item/s to be deposited to your
company’s / firm’s Bank Account.
7.Quotation(s) / Proposal(s) shall be submitted by the End-user of the PRDP NPCO or the Supplier to the Office of the PRDP NPCO Procurement Unit / SBAC Secretariat, at the 4th Floor, New DA Building, DA Compound, Elliptical Road, Diliman, Quezon City.
8.Only sealed canvasses shall be considered by the SBAC.
9.The bidders shall reflect the following information on the envelope:
a) Solicitation No.
b) PRAS No.
c) Name of Company/firm and its business address
d) Telephone Number
The SBAC shall not be responsible on the pre-emptive / premature opening of the proposal.
10. The bidder is required to affix his/her signature over printed name, across the flap of the sealed envelope. Non-compliance of which shall result to the automatic disqualification of proposal.
11. Awarding shall be done by CATEGORY.
12. DEADLINE FOR SUBMISSION OF BIDS: 13 May 2016 at 12:00 noon.
13. Delivery Period / Effectivity Period: Seven (7) working days upon receipt of approved Purchase Order / Work Order.
14. Availability of Stocks: 60 days, reckoned from Instruction no.12.
15. Mandatory Requirements:
a) Copy of Valid Business Permit or its equivalent
b) BIR Certificate of Registration
c) PhilGEPS Certificate of Registration
The proposal shall be accompanied by the aforementioned documents, otherwise, non-submission of which shall result to automatic disqualification of proposal.
